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[BOAI] HEFCE/REF Exception Applies to Open Access Date, Not to Deposit

From: Stevan Harnad <amsciforum AT gmail.com>
Date: Sat, 28 Mar 2015 09:51:47 -0400


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As clearly stated in the Review of the Implementation of the RCUK Policy on
Open access
<http://www.rcuk.ac.uk/RCUK-prod/assets/documents/documents/Openaccessrepor=
t.pdf>
, the HEFCE/REF exception is not to the deposit requirement but to the OA
requirement, and that makes all the difference in the world:

  HEFCE Post-2014 REF Guidelines for Open Access

The following exceptions deal with cases where deposit of the output is
possible, but there are issues to do with meeting the access requirements.
In the following cases, the output will still be required to meet the
deposit and discovery requirements, but not the access requirements. A
closed-access deposit will be required, and the open access requirements
should be met as soon as possible.

   1.

   The output depends on the reproduction of third party content for which
   open access rights could not be granted (either within the
specified timescales,
   or at all)
    2.

   The publication concerned requires an embargo period that exceeds the
   stated maxima, and was the most appropriate publication for the output.
    3.

   The publication concerned actively disallows open- access deposit in a
   repository, and was the most appropriate publication for the output.=E2=
=80=9D

www.hefce.ac.uk/pubs/year/2014/201407/#d.en.8677

No publisher can block deposit; all they can do is embargo the date on
which access to the deposit is set as Open Access (OA).

All REF submissions must be deposited immediately upon acceptance for
publication -- embargo or no embargo. The length of the allowable OA
embargo, and exemptions from it, are an entirely separate matter.

Immediate-deposit allows a uniform mandate to be adopted by all
institutions and funders, regardless of publisher OA embargo policy.

Once deposited, even if embargoed, access to an individual copy for
research purposes can nevertheless be requested and provided on a
one-to-one basis by one click each from the requestor to request and one
click from the author to comply, thanks to the institutional repositories'
copy-request Button.

But only if the papers are deposited.

Sale, Arthur, Couture, Marc, Rodrigues, Eloy, Carr, Les and Harnad, Stevan
(2014) Open Access Mandates and the "Fair Dealing" Button
<http://eprints.soton.ac.uk/268511/>. In: Dynamic Fair Dealing: Creating
Canadian Culture Online (Rosemary J. Coombe & Darren Wershler, Eds.).
University of Toronto Press.

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<div dir=3D"ltr"><div><br></div><div>As 
clearly stated in the <a href=3D"ht=
tp://www.rcuk.ac.uk/RCUK-prod/assets/documents/documents/Openaccessreport.p=
df">Review of the Implementation of the RCUK Policy on Open 
access</a>,=C2=
=A0<span 
style=3D"color:rgb(51,51,51);font-family:verdana,arial,helvetica,s=
ans-serif;font-size:13px">the HEFCE/REF exception is not to the deposit 
req=
uirement but to the OA requirement, and that makes all the difference in th=
e world:</span></div><div><span 
style=3D"color:rgb(51,51,51);font-family:ve=
rdana,arial,helvetica,sans-serif;font-size:13px"><br></span></div><div>
	=09
=09
=09
		<div class=3D"" title=3D"Page 16">
			<div class=3D"" 
style=3D"background-color:rgb(198,200,228)">
				<div class=3D"">
					<div class=3D"">
						<p><span 
style=3D"font-size:11pt;font-family:HelveticaNeue;font-weigh=
t:700">HEFCE Post-2014 REF Guidelines for
Open Access
</span></p>
						<p><span 
style=3D"font-size:10pt;font-family:GillSans">The following =
exceptions deal with cases where
deposit of the output is possible, but there are issues
to do with meeting the access requirements. In the
following cases, the output will still be required to meet
the deposit and discovery requirements, but not the
access requirements. A closed-access deposit will be
required, and the open access requirements should be
met as soon as possible.
</span></p>
						<ol style=3D"list-style-type:lower-latin">
							<li style=3D"font-size:10pt;font-family:GillSans">
								<p><span style=3D"font-size:10pt">The output 
depends on the reprodu=
ction of
third party content for which open access rights
</span><span style=3D"font-size:10pt">could not be 
granted (either within t=
he specified
</span><span style=3D"font-size:10pt">timescales, or at 
all)
</span></p>
							</li>
							<li style=3D"font-size:10pt;font-family:GillSans">
								<p><span style=3D"font-size:10pt">The publication 
concerned require=
s an embargo
period that exceeds the stated maxima, and was
the most appropriate publication for the output.
</span></p>
							</li>
							<li style=3D"font-size:10pt;font-family:GillSans">
								<p><span style=3D"font-size:10pt">The publication 
concerned activel=
y disallows open-
access deposit in a repository, and was the most
appropriate publication for the output.=E2=80=9D
</span></p>
							</li>
						</ol>
						<p><span 
style=3D"font-size:10pt;font-family:GillSans"><a 
href=3D"htt=
p://www.hefce.ac.uk/pubs/year/2014/201407/#d.en.8677">www.hefce.ac.uk/pubs/=
year/2014/201407/#d.en.8677</a>=C2=A0</span></p>
					</div>
				</div>
			</div>
		</div></div><div><div class=3D"" 
style=3D"font-family:verdana,arial,helve=
tica,sans-serif;color:rgb(51,51,51);font-size:13px"><br>No 
publisher can bl=
ock deposit; all they can do is embargo the date on which access to the dep=
osit is set as Open Access (OA).<br><br>All REF submissions must be 
deposit=
ed immediately upon acceptance for publication -- embargo or no embargo. Th=
e length of the allowable OA embargo, and exemptions from it, are an entire=
ly separate matter.<br><br>Immediate-deposit allows a uniform 
mandate to be=
 adopted by all institutions and funders, regardless of publisher OA embarg=
o policy.=C2=A0<br><br>Once deposited, even if embargoed, access to 
an indi=
vidual copy for research purposes can nevertheless be requested and provide=
d on a one-to-one basis by one click each from the requestor to request and=
 one click from the author to comply, thanks to the institutional repositor=
ies&#39; copy-request Button.<br><br>But only if the papers are 
deposited.<=
br><br>Sale, Arthur, Couture, Marc, Rodrigues, Eloy, Carr, Les and 
Harnad, =
Stevan (2014)=C2=A0<a href=3D"http://eprints.soton.ac.uk/268511/" 
style=3D"=
color:rgb(0,51,102)">Open Access Mandates and the &quot;Fair 
Dealing&quot; =
Button</a>. In: Dynamic Fair Dealing: Creating Canadian Culture Online 
(Ros=
emary J. Coombe &amp; Darren Wershler, Eds.). University of Toronto 
Press.<=
br></div></div><div><br></div></div>

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